Project Support Assistant 2

Job Description

Date: May 22, 2026

Location:

Overland Park, KS, US

Company: Black & Veatch Family of Companies

Divisional Statement

The Black & Veatch Special Projects Corp. has its mission to provide a full range of services to our primary client base - U.S. Government agencies and departments. With the unique skill sets we have developed during the 100-plus years of service to our U.S. Government agencies client base, we are able to provide one-of-a-kind solutions to complex mission objectives that arise out of specific challenges faced by and unique to these agencies. Our primary areas of focus are: Architecture/Engineering (A/E) Services, Defense Program, Design/Build, Classified, and Environmental.

Job Summary

Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system

Takes detailed meeting minutes, attends client and internal meetings

Heavy document formatting using template and styles

Coordinator of project communications

Creates expense reports for project team members .

Frequently interacts with upper management on related project issues, as well as external clients

May maintain personal calendar for project manager

Performs scanning and electronic filing

Assembles documents (reproduction and collation)

Performs word processing and data entry

Maintains project calendar

Arranges project-related meetings, travel and/or events

May travel with project team

Generates or distributes ad hoc reports using various business systems and databases to internal project team

Generates simple documents, such as letters and memos

Generates more complex documents, such as spreadsheets, presentations, and reports

May coordinate collection of timesheets

May route and track invoices

May verify accuracy of invoices prior to approval

Performs other general clerical duties as needed

Individual contributor with no subordinates

Preferred Qualifications

5+ years relevant experience preferred
High School Diploma or equivalent preferred

Preferred Skills:

Intermediate MS Word skills
Intermediate MS Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting Policies and Procedures (Reviewing and approving)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Webconferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System

Minimum Qualifications

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

013

Nearest Major Market: Olathe

Nearest Secondary Market: Kansas City

Job Segment: Engineer, Engineering